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Friday, 30 October 2009 23:17

MINUTES OF AGM MEETING
HELD ON MONDAY 19TH OCTOBER 2009 6PM
AT THE CROWNE PLAZA HOTEL, MARLOW

 

Present: Mr. A. McCready (President); Ms. A. Mulady (Vice President); Mrs. Angela Aldridge (Treasurer); Mrs. J. Braybrooke (Secretary); Messrs. Bowater; Gandy; Spittle, Jolliffe, Deriaz; Braybrooke; Graham; Marlow; Gibson

 

Also present: Cllr.Bill Bendyshe-Brown(WDC); Cllr.Lesley Clarke(WDC), Karen Satterford(WDC); Alex Collingwood (WDC); Cllr. Neil Marshall;(Mayor MTC); Cllr. Roger Wilson;(MTC). Messrs. T.Collingwood; Done; Maishman; Evans; Laker; Churaman; O.Gibson; Blamey; Fitzpatrick; Hampton; Avery; Singh; Noel-Baker; Chescoe; Wyncoll; Mansell; Alliston; Pepperell;

Ms/Mrs: Bowater; Brown; Edwards; Crook; Singh; Chappell; McDonald; Miller; Tinsley

Also in attendance – James Nadal – Marlow Free Press

Apologies: Messrs. Burger; Child; Salter; Edwards; Wood; Ashcroft; Steuart; Godwin; Turner; Stagg; Scott; McGuire; Molony

1. OPENING - The President opened the meeting and thanked everybody for attending.

 

2.APOLOGIES - The Secretary read out the apologies

 

3.MINUTES - The minutes of 2008 AGM (already circulated – copies also available at meeting) were agreed and signed with two small amendments to attendees’ names.

 

4.PRESIDENT’S REPORT – The President gave his report giving details of the past year and thoughts for the future of the Chamber.

 

5. ADOPTION OF NEW RULES FOR CHAMBER

 Mr. Spittle brought to the attention of the meeting that there should be an amendment made to the Rules of the Chamber.

Clause 19b “certified by “Hon. Auditor” should be amended to “reviewed by independent qualified accountant”. This was due to changes in legislation in the world of accounting. Clause 4 relating to members of the Executive Committee should be amended to delete “Hon.Solicitor, and “Hon.Auditor”. The question of remuneration was raised by Mr. Pepperell and Mr. Spittle agreed that an Hon.Auditor would not be expected to charge a fee, but an independent qualified accountant would be expected to make a small charge.

The meeting agreed the amendments.

6.TREASURER’S REPORT

Mrs. Aldridge presented her report and accounts (which had already been circulated – copies also available at meeting)

 

7. ADOPTION OF ACCOUNTS - The Secretary called for adoption of the accounts which was proposed by Mr. Spittle and seconded by Mr. Gandy. Agreed

 

8.. ELECTION OF NEW CHAMBER OFFICERS – Having indicated their willingness to stand the following were elected:

 

President -
Mr. Andy McCready		 Proposed by Mr. Braybrooke

Seconded by Mr. Gandy
Vice President -
Ms. Annie Mulady		 Proposed by Mrs. Braybrooke

Seconded by Mr. McCready
Hon Treasurer -
Mrs. Angela Aldridge		 Proposed by Mrs. Braybrooke

Seconded by Mr. McCready

 

The Chain of Office was retained by Mr. McCready for a further year and Ms. Mulady retained the Vice President chain as she had been elected Vice President at a previous meeting and carried out the duties for the last 6 months.

 

9. ELECTION OF EXECUTIVE – The Secretary read out nominations for the Executive Committee . Proposed by Mr. McCready. Seconded by Ms. Mulady. Voted en bloc.

Mr. Richard Gandy Mr. Rod Braybrooke
Mr. Martin Spittle Mr. Tim Graham
Mr. Paul Deriaz Mr. Jon Child
Mr. Bernard Burger Mr. Adam Marlow
Mr. Geoff Jolliffe Mr. Tony Light
Mr. Lance Slater Mr. Simon Gibson

10. APPOINTMENT OF SECRETARY – Mrs. Braybrooke was proposed by Mr. McCready and seconded by Ms. Mulady. Agreed

 

11. ELECTION OF HON. MEMBERS – It was agreed to elect Mr.R.Waters (Marlow society) and , M.Shanly for one year.

Hon. Life members are: Mr. Bowater. Mr. Carlton and Mr. Coster

 

12. RE-APPOINTMENT HON. AUDITOR (to be referred to as “Independent Qualified Accountants” in future) – Seymour Taylor – Proposed by Mrs. Aldridge and seconded by Mrs. Braybrooke. Agreed

 

13. RE-APPOINT HON. SOLICITORS – Gordons - Proposed by Mr. Spittle and seconded by Mr. Gandy. Agreed.

 

14. APPLICATIONS FOR MEMBERSHIP – There were no new applications for membership at this meeting

 

15. AOB.

 

The President gave his thanks to the Executive Committee for last year who are volunteers and also his thanks to James Nadal from the Marlow Free Press for his coverage of Chamber matters. The Chamber had been quoted in the local paper on approximately 40 weeks out of the 52 weeks in the year.

The President gave congratulations to Marlow FM on obtaining their licence.

Mr. John Evans gave thanks to the Chamber for their support in helping to get the Marlow Museum “up and running”.

Mr. Hampton gave thanks to the Chamber for their support for the forthcoming Cycle Ride to be held in Marlow shortly.

Mrs. Braybrooke requested support from local businesses/residents for donations towards the Christmas Lights and the Late Night Shopping Event. Donation boxes were available in varying venues in the town.

Mrs. Braybrooke also gave details of the forthcoming “Charity Santa Fun Run” to be held on Sunday 6th December, organised by Rotary Clubs of Marlow and Marlow Thames.

Mr. Spittle proposed a vote of thanks on behalf of the Executive Committee to the officers of the Chamber for all their hard work during the year.

16. DATE OF NEXT AGM – 18th October 2010 – venue to be advised.

The meeting closed at 6.40pm.

Following the meeting the President presented Mr. Michael Bowater with an engraved vase with very grateful thanks for all his hard work over the years on the Executive Committee.

The meeting continued with generous hospitality provided by the Crowne Plaza Hotel
 
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Thursday, 01 October 2009 21:03
MINUTES OF BUSINESS MEETING HELD AT
BURGERS TEA ROOMS,
MARLOW
MONDAY 21ST SEPTEMBER 2009 6.00PM

 

 

There were 35 members present.

 

1. The Vice President (Annie Mulady) welcomed everybody to the meeting and introduced Duncan Curtis who demonstrated his “virtual town tour” package. This was well received by the members and a decision to be made by the end of September to obtain the “special deal”. The Vice President then went on to introduce Sue Hill who gave a brief presentation of her company – Utility Warehouse.

Following this Insp. Ray Wilks spoke on “Operation Griffin” which is concerned with terrorism in the business community. There would be a free seminar on 4th February at Lane End to which the Chamber members would be invited. Further details to follow.

2. Minutes of the July meeting were signed as a true record. August was a social meeting with no minutes.

3. Waitrose/Sainsburys application In Mr. Deriaz’s absence he had sent details of the applications. Waitrose application would now be heard on 7th October. Waitrose had offered the compound parking area and in so doing this additional parking meets the shortfall at Liston Road. The Sainsbury application is due to held at the 4th November meeting. Action: PD

4. Marlow Brand – The Vice President reported that approximately 20 businesses have signed up to the scheme and promotional material was now with them. The launch was on 19th September and it was hoped that this would attract people to shop in Marlow, both visitors and residents. There would be another free training session at the beginning of October. It was agreed to contact Marlow FM to publicise the scheme Action: AM

5. Martins Matters- Mr. Spittle brought to the attention of the meeting:-

a). In choosing a car care should be taken to identify the carbon dixide emissions recorded on the registration document V5 as figures quoted in sales brochures may not reflect extras such as air conditioning, bigger wheels, roof racks etc. the CO² emission figures are essential to most tax and VAT related calculations. b) The business Payment Support Service should be contacted if there is a wish to defer corporation tax in the event of subsequent losses. The maximum period of deferment being 12 months after the accounting period in which losses are expected to arise. c). The minimum wage as from 1st October will now be: 22 and over £5.80 18 – 21 £4.83 Up to 18 £3.57 From 1st October 2010 the age for adult rate will be reduced to 21 years. As from 1st October the maximum amount paid weekly for redundancy pay will be increased from £350 - £380.

d). From 1st October 2009 forms to be filed at Companies House will be referred to Clauses in the 2006 Companies Act instead of Clauses in the 1985 Act.

e). There is to be a Driving for Work Road Safety Conference to be held at Adams Park on 21st October 2009. Cost of £50 per delegate. Contact Elaine Hassell – Road Safety Officer  01296 382367. Mr. Slater suggested that a Chamber delegate should attend. Chamber delegate should attend. Action: JB f). The Morning After Claculator leaflet gives details of how long alcohol remains in the body and when it is safe to drive. www.morning-after.org.uk g) Diesel cars are fitted with a particulate filter. The car should be driven for a period of at least 20 minutes at 50m.p.h. each month to avoid damage to the filter and possibly the engine.

8. A.G.M. - the AGM would be held on Monday 19th October at the Crown Plaza Hotel 6pm – details to follow. Members were urged to reply to the invitation when received, as quickly as possible in order to facilitate catering.

9. A.O.B. – The Vice President welcomed Carol Lamb who was opening a stationers in the town shortly.

John Laker – queried the lack of cycle lanes on the paths and Alex Collingwood informed that there was work in progress, on the subject, by the Council.

Mr. Slater expressed his concern on the Waitrose application with regard to loss of car parking spaces. The Chamber had already submitted their concerns to the Council. Mrs. Aldridge felt that a concerted effort should be made to encourage the Council to build either an underground car park or a multi storey car park. It was agreed to place this on the Executive meeting agenda. Action: JB

 
The Vice President announced that the Chamber Newsletter should be with members at the end of September. The Vice President then closed the meeting at 7.05pm and thanked Bernard Burger for the hospitality which was provided during the period of networking.
NEXT MEETING – AGM - MONDAY 19TH OCTOBER 6PM – CROWNE PLAZA HOTEL
 
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